Board of Directors Meeting Minutes for Meeting of October 9, 2001

Absent: Franklin, Kincaid, and Creel

Next meeting scheduled for November 6^th (Note - 1^st week, not 2^nd week!).

Meeting called to order. Meeting was held at CSUF Alumni House. Blessing given by Bill Peloquin.

Minutes were approved

Kincaid: No Treasurer's Report

Terri Grassi: Club Service, Fellowship

Committee looking into social plans for the club. She outlined several ideas. It was suggested that the club be polled for acceptance of one or more ideas, or pick one of the options, announce it, and see what kind of response we get.

Bob Savage: Club Service, Membership

The club attendance at 63.8 % for the month. List of meetings missed by members was passed around. Our current membership is 138, a new high. Discussion of sending letters to the missing members - the 1^st Letter with the positive tone was better. What position should we take with regard to these some-time members. RI has taken a less firm stand with regard to attendance. We should send the letter - but at this time , let’s not take a strong position to remove the absent members. Send the letter to all those that are less than 60% attendance. LOA for Kathy Allred-Blak thru Dec; John Chesshire also thru Dec.

New Members - None to process now; several letters are out.

Winston Creel: Community Service General:

In his absence, Bill Mathy reported that they had some feedback from David Gaines. Concert is scheduled for January 26^th, Saturday.

Tickets should be on sale tomorrow. Banner across Harbor Blvd about 2-4 weeks before the concert.

Letter from the President requesting participation at the rate of 4 tickets per Rotarian.

Chris Fraschetti: International Service:

Difficulty making contact with Sister City in Mexico - Morelia.

Need to make contact with other Fullerton Clubs regarding the possibility of building another house in Mexico. South has no interest in the project. Sunrise could participate with strength.

Oates brought up the need for a small pump in Mexico - we might consider getting the pump as an International Project.

Claud Jones: Community Service General:

Fellowship Dinners are in process. Jo McAulay is working on the project now.

The Vocational Awards project will be farmed out to a New Niner.

Jim Young Library Project:

After reviewing several rooms at the Library, a 1^st floor room seemed to be the most obvious. At $25,000 donation is required - to be paid off in 2-3 years. Having the Rotary Room would give our Rotary Club more access to the Library and CSUF - i.e., the room we are meeting in now would be available to us for our Board Meetings. The endowment of $25,000 would spin off an annual $1250 perpetual funding to allow outreach, or what ever program we could or would want to oversee from our club.

Jim is seeking a resolution from this Board to go ahead with the project. He feels that there is a strong possibility that RI President could come for the room dedication this spring. It was mentioned that our Board had just set aside $15,000 from our budget to be place in limbo - for our Rotary Foundation, or whatever else we would like to do.

Resolution: The Rotary Club Board approves making a $25,000 total donation over a 3 year period for the purpose of endowing a room at the CSUF Library. Resolution was unanimously passed.

Resolved, that the Rotary Club of Fullerton approve a gift of $25,000 to name room 130 in the June and George Pollak Library at California State University, Fullerton “The Rotary Club of Fullerton Room” on the following terms and conditions:

James Young, assisted by such individuals as he shall select will negotiate a written Gift Agreement which will set forth the terms of the gift. Prior to executing a binding commitment to make the gift, the Board will approve the terms of the Gift Agreement. In addition to other items, the Gift Agreement will provide:

1. The gift will be an endowment which may be made over a period of three years.

2. The Rotary Club of Fullerton will have the right, at its own expense, to install display cabinets built to highlight its activities and those of Rotary International both inside the room and immediately outside the room.

3. The Rotary Club of Fullerton’s archives can be stored in the Library’s special collections.

4. The University will permit the Rotary Club of Fullerton to conduct its monthly board of directors, meetings at the Alumni House, or at other such room as required and is available, at no cost.

5. Other campus facilities will be made available to the Rotary Club of Fullerton, to facilitate its community activities.