Board of Directors Meeting Minutes for Meeting of September 11, 2001

Present: Creel, Franklin, Fraschetti, Grassi, Hansen, Hite, Jahncke, Jones, Kincaid, Myhre, Oates, Peloquin, and Savage

Absent: Bartelt

Next meeting scheduled for October 9th.

Meeting called to order. Blessing given by Bill Peloquin.

Minutes were approved

Kincaid: Treasurer's Report:

Good financial shape. $46,250 in checking and money market.

Bill Schenk found that through sigh-ups, $940 was donated by the individual members. If we add $60, the Rotary Club will be given additional publicity in the event. Moved and 2nded to add the $60 from the club funds. Motion carried.

Family day picnic: we had 78 sign ups from our club; 61 showed. The plan is to charge $25 to all who signed up, and give a $12 credit to Rotarians with meals prepaid. The total bill was in excess of $2100, which means the additional funds come from the meal budget. This seemed OK to those present.

Terri Grassi: Club Service, Fellowship

We need a replacement for Winnie Houston to do write-up for district awards. The write-up for an event should be done ASAP after the event's happening. Terri had the submission from 2 years ago. Bob Savage to find a replacement for Winnie.

Bill Peloquin voiced a desire to set up a Mystery Night. Terri suggested a social committee is in process to have both a Mystery Night and/or social events.

Family Picnic probably had low attendance because of the early meal time. Consider keeping the Food and Beer open past 7pm. We should pick a week, a day, and a time, and schedule the event for next year well in advance. Agreement that Wednesday is a good day; schedule the early ball game, but do the food later.

Care & Comfort: What is it? Debra Koff is willing to do it - but WHAT? Debra needs to talk with Ray Hansen and/or John West.

Bob Savage: Club Service, Membership

The attendance at 63.2 % for the month. List of meetings missed by members was passed out.

Jim Armstrong is going to Santa Barbara- and is resigning from the Program Committee; we need a replacement. Carl Camp's name came up as a possibility.

Jahncke presented John Kunau, proposed by Bill Heaton. John has been to 2 meetings.

Greg Franklin proposed Damon Dragos, new principal for Sunny Hills, for membership he will be at the meeting tommorow.

Both approved for membership, subject to publication in the Rotagram.

Winston Creel: Community Service General:

Haven't had any feedback from Griff regarding our contract with with David Gaines. Concert is scheduled for Saturday, January 26^th

Greg Franklin: Community Service, Youth:

            No youth activities this early. Speech and Music in January. Need to look at calendar for Top100 event. Two successive Thursday's are the best. Both on same days, successive weeks.

           What are prospects of other Interact Clubs; Strong possibility with new principal at Sunny Hills. Rotaract at Hope? Look to Kathy Allred-Blake as Interact representative from our club.

Chris Fraschetti: International Service:

            Foundation Lunch: A day to promote RI & the International Work done by Rotary. Bagne has done this in the past.

            Mexico Project: Other 2 clubs are not ready to support the event. Other 2 clubs are reluctant to participate. Need to check with Jeff Hutchison; he has been a BIG supporter of this event. Seems Late Feb might be the best time; it gets VERY hot in Mexico.

            Bob Bean is ready to retire from the Foundation support task. Bill Peloquin would like to do this NEXT year.

Claud Jones: Community Service General:

How does October seem for Fellowship Lunches? Consensus seemed to be positive.

Bill Peloquin: Will be out of town Oct 24th & Nov 14th (45^th HS Reunion) - Need Creel& Franklin to cover those 2 meetings.

            Jim Young’s Library proposal: What are our thoughts? Mike Oates to continue with working the opportunity, both within the club & outside. For $25,000 we get a LARGE room named for Rotary; we get to place Rotary information inside to promote our club & Rotary within Orange County. There are no on-going costs. We might consider a board meeting at that location or a club lunch at CSUF.

            Request to assist South African flood victims. Moved and 2nded to send $500 to assist. Motion carried.

            Mike Oates presented a brief report on the Ebell club: The club could host our lunch meetings. The Ebell group is split 50/50 - some would like to sell the building; the others would like to keep the building and support the community. They own the building - no mortgage. The caterer owns the tables & chairs.

Minutes written by Bob Jahncke, September 11, 2001.